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7 Major Benefits Of Using An Online Fax Provider

Given today’s constantly changing communication platforms, running any type of business can be a harrowing experience. Even well-seasoned business owners need to stay current and take full advantage of some new methods of communication.

Online faxing uses an online account and the Internet to send and receive your faxes via email – usually in an email attachment. Faxes can also be sent to ordinary fax machines.

Granted, online fax services have been around for a long time, but they present significant benefits or advantages over the old traditional fax machine. These benefits cannot be ignored if you want to remain competitive in today’s business climate.

So here are seven top benefits of using an online fax service or provider. Each benefit is discussed in detail – paying attention to the positive effects it can have on your business.

1. Security

Security isn’t exactly the first thing that comes to mind when talking about the Internet, but modern Internet fax services are extremely secure. With SSL encryption and highly protected online storage, your faxes are private and secure.

Remember that your online fax account is like any other account on the web, you need to take simple precautions to keep it secure. Change your passwords regularly and just to be on the safe side, delete any extremely sensitive company faxes that you don’t want falling into the wrong hands.

2. Trustworthy

The leading fax providers are very reliable and trustworthy. They have years of experience providing businesses with all types of faxing. Whether you’re sending a single fax or bulk faxing to thousands of customers – these providers can get the job done.

Unlike traditional faxing, you can check online to see if your faxes have been received. You can also continue sending a fax until it is delivered.

3. Multi or Cross-Platform

Your faxes can be sent and received from many modern platforms – including Web Apps, Fax API, iOS App, Email to Fax, Google Docs… and the list goes on. This is important because your customers can receive faxes on countless platforms – ensuring that your messages are received.

4. Easy to Use

Online faxing is very easy to use. Most services give you a web interface/account that you can access anywhere in the world you have internet service. All providers give you tutorials and walkthroughs to make sure your faxing is as perfect as possible. You can also port your current fax number to your new account without losing business.

In addition, you can sign documents easily. In most cases, you simply upload a document to edit or sign before sending your fax – usually in PDF, TIF, DOC or JPG format.

5. Scalability

Perhaps one of the main advantages for businesses – large or small – is the scalability of Internet faxing. Most, if not all, providers have different fax plans to suit your company’s needs. In other words, you can expand your faxing requirements as your company grows.

Most internet fax providers are business ready and you can easily adjust your account for maximum usage. This can save you time and money, especially if you need to expand or scale down your operations to meet your current business activities.

6. Flexible Pricing

All the best fax service providers have flexible pricing. This can be important if you are just starting a business and finances are tight. Most will have a free plan or trial so you can check the quality of their services before you buy. Most have three or four different fax plans – which you can upgrade to as your needs and budget allow.

Remember, internet faxing is a paperless system, so you won’t have the ongoing costs of paper and inks. You don’t have to buy a fax machine, which can also save you money.

7. Mobility

Perhaps one of the best benefits of using a fax machine is mobility. Obviously, since this is a web-based system, you can send and receive faxes from anywhere in the world. This makes any business mobile and flexible. Your business is not tied to any location or specific business hours for that matter. This simply means that you can be open for business 24/7.

In short, online faxing is secure, reliable, cross-platform, scalable, cost-effective, easy to use and mobile. All these factors can be beneficial to any business or company. These benefits should also be considered when determining how efficient or competitive you want your business to be in the future. Choose wisely.

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