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How You Can Gain Control of Your Email Inbox With Gmail and Dramatically Boost Your Productivity

Nowadays, some individuals can receive more than a hundred emails a day. After opening many urge you to further action:

~ Go to this website

~ Watch this video

~ Listen to this recording

And then there are the emails that you actually have to physically respond to. This way a single email can take half an hour or more of your time. You can literally spend hours trying to keep on top of your inbox and just when you think you’ve conquered it, another email pops up.

It is a situation that causes great stress and anxiety. It is also a situation that leads to a significant loss of focus and concentration on other important daily tasks; loss of productive time; loss of income and even loss of quality family time.

Finding ways to regain control of your inbox so you can stop this virtual hemorrhaging of your time and boost your productivity is therefore paramount.

Among professionals, Google Mail or Gmail is quickly becoming the preferred free email account system. One of the reasons for this is the effectiveness of its spam filter. It ruthlessly extracts email spam, which you can then delete with the click of a button. Otherwise spam mail is automatically deleted after 30 days.

Gmail also has a very efficient search function that makes it easy and quick to use keywords to search your email account for relevant email.

However, there are some other benefits to using Gmail that can help reduce the amount of time you spend processing email.

Here are 3 ways you can use a gmail account to reduce the time you spend on email:

1. Label Your Email

Gmail allows you to tag your email. This helps distinguish emails from a particular individual or company from your other email. Once you’ve created a tag, you can also search your emails using that tag.

2. Color Code Your Emails

Taking your email labeling a step further, you can also color code the labels you create. When choosing a color for a particular label I recommend choosing a color that is usually associated with that individual’s website or even the person themselves. Color coding your emails makes it easier for you to identify the emails you definitely want to read.

3. Filter Your Emails

There are some emails from certain individuals or companies that you may want or need to read quickly. In contrast, there may be other emails that you can check weekly rather than daily. With the latter, you can create a filter so that these emails are immediately sent to your designated folder and archived instead of going directly to your inbox.

In addition to archiving emails, you can use Gmail’s filtering system to:

~ Mark the email as read

~ Star it

~ Label it

~ Forward it to another account, or

~ Delete

You can also “whitelist” emails coming from certain accounts so they are never sent to spam.

When you configure your email filter, you can search for all emails that meet the filter criteria you have configured, e.g.

~ From

~ To

~ Topic

~ Has the words

~ I don’t have

~ Attachment

You can then apply the filter to all emails that meet these criteria. If you wanted, you could then even archive all these emails just by pressing a button, which is another advantage of the Gmail system – it allows you to use a wide range of shortcuts.

True, you have to spend some time learning the shortcuts, but once you do, you’ll find that you can significantly reduce the time you spend processing emails and dramatically increase your productivity.

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