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How to Complete a DA 1380 for Retirement Point Credit and Pay
There are two ways to obtain the DA 1380. One way is through an Internet search. The other way is from your unit. Once you have your DA 1380, how do you get started?
Here is a scenario.
You reported to Fort Eustis one morning, in their aviation med, to do your Phase 1 Airborne Physical. Phase 1 takes you all morning to complete. You finished in the middle of lunch.
Come back the following week for Phase 2. After Phase 2, return to your unit and provide them with copies of your airborne physical results. While doing this in your unit, you also prepare and submit a school application.
While there, you decide to sign for the field equipment you need for the upcoming field training exercise. He sees his supply sergeant. Right after you sign for your required items, he informs you that additional items from the battalion supply have arrived.
When you finish all this, you have 15 minutes to have lunch at the DFAC.
How would you record this scenario on a DA 1380?
If you have a fillable DA Form 1380, open it. If you have a blank copy, make another copy of it and fill it with pencil. Use a black pen on the actual copy for a neat finish if you’re doing it by hand.
Block 1 is “date”. Since this is related to payment, or something that may affect payment, you want to use the DFAS date format. That’s the “YYYYMMDD” format.
Block 2 is “from:” Print or write your unit and the address of your unit.
Block 3 is “Retirement Year Ending Date”.
Your retirement year end (RYE) date is based on when your Army Reserve contract originally began. This is based on your ongoing contract. For example, your booking contract started on November 1st. Your RYE will be 31 October the following year.
Let’s say you were previously on active duty from April 1, 2010 to October 31, 2014. Your reserve contract began on November 1, 2014, the day after your last active duty contract. Your current RYE would still be 31 October 2015, not 31 March 2015, because your initial active reserve contract, in a continuous reserve run, determines your RYE.
Review AR 140-185 for details of the retirement year end date.
Fill this block with the format “YYYYMMDD”.
Block 4 is the “to” block. This will be the address of the staff updating your record. For Soldiers in the Troop Program Unit (TPU), this is typically their full-time support staff.
This staff, primarily one of the unit administrators, will process your DA 1380.
Type “commander” in all caps in this block. Below that, write the address of your unit where the support staff is located.
Your support staff will process this for retirement points if you used an “N” code. They will process your DA 1380 for retirement points and payment if you used a “P” code. If your support staff cannot process this at the booking center, they will forward it to the battalion S1.
If you are an Individual Mobilization Augmentee (IMA) or a member of the Individual Ready Reserves (IRR), you will use the HRC address of the office that updates your records.
Block 5 is your name Write your name in the block in the order shown by the block label.
Block 6 it’s your grade Write your salary note. This is the alphanumeric code for your rank.
Block 7 it’s your branch Enter your “Soldier’s Area of Concentration” (AOC)/Primary Military Occupational Skills (MOS) code in this block.
Block 8 is left blank unless block 4 is different from the allocation unit.
Block 9 it gives you the opportunity to check the type of training, features or instructions you are involved in.
If you choose ‘other’, write the description in the box next to ‘other’.
Block 9, Column A, is the date you participated in the training. If the day, month, and year are in separate columns, use the DD MM YYYY format respectively within the day, month, and year columns.
Block 9, Column Blist the hours of training you have done.
Block 9, Column C, are the retirement points you have earned. There are two different codings to mark whether you earn retirement points and pay or just earn retirement points.
An “N” code marks unpaid time. You only get retirement points. A “P” code marks the pay time, you get both retirement point credit and pay.
A “1” next to one of the letter codes represents a 4-hour training block; 2 hours participated in funeral honors as a member of the funeral detail. A “2” represents two training blocks. You can only get a maximum of “2” per day.
Using the airborne physical scenario above, you would use “N1”. Phase I took the morning and part of lunch to complete, approximately 4 hours. “N1” will give you a retirement point, but it doesn’t pay.
In another scenario, where a soldier does a full day’s RST, that day would be marked “P2”. A “P2” would give you two retirement points and pay for two training blocks or two training days.
Block 9, Column D, list the nature of the duties you performed or the training/instruction you received. For the airborne physical scenario, you could put: “Airborne Physical, Phase I, at Fort Eustis, VA. Retreat points only.”
For the RST scenario, an example description might read: “Rescheduled Training (RST) to make up for lost battle assembly on 25 October 2014.” The second day of RST would go along the same lines, with the same information assuming a full day of training was done. Comment on this line could read: “Rescheduled Training (RST) to make up for lost battle assembly on 26 Oct 2014.
This scenario assumes the Soldier has taken two days of RST to make up for the two missed days of drill.
Block 10 is the typed name, rank and position of the officer/NCO/officer who observed you or who was aware that you were performing duties in DA 1380. The names of the support staff members who observed you are common entries for block 10 and block 11.
Block 11 is the signature of the soldier or qualified officer listed in block 10.
Some additional notes:
1. If you are assigned to a unit, submit this form to your unit. If assigned to the IRR or IMA, submit this form to the Human Resources Command (HRC). Send it to the office that handles your pay, records and points.
2. If you are assigned to a unit and are sending this form directly to your Regional Personnel Action Center (RPAC) or HRC, you are contributing to their overwhelm. This reduces your ability to do your own assigned mission.
3. Use a DA 1380 to cover a month. If your training event overlaps two months, submit two DA 1380s, one covering each month.
3. Do not complete a DA 1380 for your Army correspondence courses/computer courses if you complete them on your own.
If your commanding officer has authorized you, in writing, to enroll in a course and complete it for payment, complete a DA 1380 for the course you just completed. Send a certificate of completion and the completed DA 1380 to those who manage your records. Check with your unit for specific policies that cover this.
4. Depending on Army Reserve funding and your unit, you may be paid to complete your structured development courses at your own expense. Check your unit’s policy on this. If this applies to you and you would like to be paid, bring a certificate and a completed DA 1380 to your unit.
5. If your unit gives you AT orders to complete your structured development courses, you will only be paid for your AT orders. Use the certificate as documentation that you have completed the course.
1. AR 140-185, retirement year and retirement points
2. Army Human Resources Command, “Earning Retirement Points.”
3. Office of the Chief, Army Reserve, Memorandum dated February 10, 2014, regarding the use of DA 1380 to award retirement points.
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